Outsource Your Invoice Approval Process.............

Invoice Approval

All Invoices need to be approved before payment. If the number of invoices received by an organisation is substantial, this can take a considerable amount of time. The process of approving and paying an invoice can cost as much as £ 20 to £ 50 per invoice.

In most cases this process can be redesigned to be able to save cost and time.

If you are receiving a large volume of invoices that need to be approved before payment, we offer you the solution to process them for you.

Step 1
All invoice related post can be directed to us via a POST BOX.

Step 2
We will scan all incoming post, which would include Invoices received and any covering notes/ supporting documents as high resolution images.

Step 3
We will have a list of your purchase orders, with details indicating if the invoice received against them require separate authorisation or they can be paid directly.

Step 4
All invoices against approved purchase orders, will be accepted for payment at the end of credit period. Invoices requiring separate authorisation can be emailed directly to the concerned person for approval. Once approved they can be paid, or withheld in the absence of approval.

Step 5
We can generate reports with payment details and lists of invoices that need to be paid in reach payment run.

We can maintain you Bank Books, Purchase Ledgers etc. for upto date maintenance of records. We can capture and add the relevant information to your Financial software for up to date Control and Maintenance or give you processed data or reports in whatever format you need on a regular basis, including daily basis if needed.

Software

We can work on the following packages for you:

- Sage
- Viztopia
- SAP 3.1 Financial & Inventory Module
- R SAP Financial & Inventory Module
- Oracle  Financial & Inventory Module
- Flash    Financial & Inventory Module
- PeopleSoft  Financial Module
- Tally
- Pro Fit
- Pay II Pro  HR & Payroll Module
- Delphi HR & Payroll Module

We also use our own in-house software with MS SQL database for customised needs. If you feel that your needs are not covered by the software packages listed above, please let us know, we will advise you of the possible solutions available.

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